Our Company

InBold is a brand new strategic, 360º creative communication agency, built from a merger of Essencius and The Color Club. We’ve joined together to build outstanding narratives for brands and create stories that are truly worth sharing.

We develop brand and communication strategies, provide consultancy, master creativity, and carry out communication activities in the Nordics, Southeast Asia, and globally. 

With more than 47 years of combined years in business, we are experienced in all aspects of brand marketing and deeply invested in developing and applying AI and digital tools to scale communication assets.

Our 130+ employees are story hunters, creators and facilitators who help brands and companies bring their stories to life and share them with exactly the right target groups. 

About this person

We’re seeking a proactive and highly organized Administration Executive to support our team and ensure the efficient management of office operations.

In this role, you’ll take ownership of key administrative functions—ranging from office coordination and documentation to scheduling, reporting, and supporting internal processes. You’ll work closely with teams across departments, primarily in Scandinavia and Asia, to help maintain a smooth and professional working environment.

As an Office Administrator, you’ll be expected to bring structure, efficiency, and clear communication to every task, playing a vital role in keeping the organization running effectively on a daily basis.

Responsibilities

• Manage in-bound and out-bound phone calls and correspondence (e-mail, letters, packages, etc.).  
• Manage company daily meals.
• Manage office supplies stock and place orders when necessary. Update the list of recommended office suppliers once a year. 
• Prepare and manage office-related suppliers’ contracts, invoices, and payments. 
• Work with the Head of People and Administration to produce, update office policies, and prepare office budgeting. 
• Manage logistics arrangements for meetings, and business trips, including translation when required. 
• Organize company’s social events and activities.
• Manage cleaning vendor.
• Support visa for expats.

Requirements

• A love for providing administrative and service excellence
• Be a resourceful problem solver, organized multi-tasker with an eye for detail
• 1-2 years of work experience as an office administrator.
• Fluent in English in all four skills, especially reading and writing skills.

We offer

•   Social insurance, annual health check
•   Extensive learning & development programs including training and coaching.
•   Flat hierarchies and cross-departmental collaboration.
•   Free lunch/dinner together at the company

Would you like to join us on our journey?

If you think that you would be a great fit for the role, please send us your CV and cover letter to recruit@inbold.com.